Communicating Org Structure Through Your Chart.

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New Hire Orientations - Communicating Org Structure

For most HR Managers, trainings and other informative sessions are a planned activity in the orientation process for new employees. But these new employees need perspective and direction. An organisational chart can help them figure out company dynamics such as corporate structure and reporting process. Providing access to an organisational chart is one of the most important steps in employee orientation-and something every HR manager should plan to do.

The idea of charts is that you head off questions and confusion from the outset and quickly put new workers on the path to productivity. Because new employees want to appear smart and knowledgeable, they sometimes hesitate to ask questions. The org chart puts them at ease giving them a single picture that they can look at and know with confidence where to go to find answers.

New employees can view everyone in the organisation - the hierarchy of the company including departments, offices, contractors and basic information about each employee. Connected to a database or HR system (for larger companies) can automate refresh changes with the most up-to-date company information.

Using the org chart, new employees quickly figure out where they stand within their new department, as well as within the entire organisation. And because new employees always meet an unreasonable number of people during their first few days of work, the org chart becomes a reference tool when they start wondering things such as "what was her name again?" or "what department does he work in?"

You can use org charting software to build your chart. It's an easy to use and inexpensive software program - you can get up and running in 5 minutes. The standard version runs around £149. The Pro version that can integrate with your HR data is under £195 - inexpensive considering the ROI.

The benefits of org charts don't end with new employees. You can publish your chart to the company intranet or secure website and, bingo, you have a company directory accessible to all your employees. Or keep charts on hand to conduct your entire workforce planning. Now you can visualise your organisation.

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