Why Use Organisational Charts?

Here's a quick guide on why you should be using professional organisational charts to improve human resource management and add value to any organisation, what ever its size.

Commonly known as org charts, organisation charts, organisational charts or organigrammes, they are indispensible tools for HR professionals looking to transform HR (Human Resource) data and provide a powerful insight into workforce data and a basis for all workforce initiatives.

Businesses often spend hundreds of thousands of pounds on solutions to track critical business assets - ERP (Enterprise Resource Planning) applications for financial data, CRM (Customer Relationship Management) applications for customers and network management solutions for critical network devices. While these assets are important, they do not track or manage the most important asset in every organisation - the workforce.

The lack of visibility organisations have in managing their workforce organisational structure negatively impacts their financial performance every day.

1. Clear Picture of Your Organisation

Automated organisational charts go well beyond simple graphics by leveraging HR and ERP data located in a wide range of sources. Instant access to your up-to-date organisational structure enables your company to:

• Conduct head count analysis by role or department
• Assess reporting structures
• Understand the impact of reorganising departments and much more

By visualising the entire structure of your workforce, data and structural inaccuracies can be quickly resolved and operational efficiency can be improved.

2. Improve Employee Data Accuracy

Maintaining accurate workforce data is difficult when:

• Company is experiencing average to high turnover rate
• Individuals are promoted, change positions or job titles
• Employees are relocated to different corporate branches
• Departments expand by add full time employees or contracts
• Human Resource Data is held on different systems
• Company employs contactors

A unified view of the workforce improves employee data accuracy. Visualisation through organisational charts can easily highlight any data inaccuracies, which can then be fed back for a more accurate view.

3. Improve Communication

A picture tells a thousand words! With organisational charts, human resource professionals can provide an instant view of the organisation to the CEO, senior executives, middle managers, right down to the junior positions. These views can include:

• Employee name, job title, department and contact information
• Reporting structures and span of control
• Vacant positions
• Security information
• Employment and termination dates
• Salary details and much more

4. Workforce Modelling

With accurate org charts you can conduct organisational workforce modelling - "what if" planning scenarios that will help you determine the optimal structure for your business today and in the future. Some examples of "what if" scenarios:

• If you are you considering a Merger or Acquisition, and want to see where the two companies have duplicate resources
• Do you need to know how realigning different departments can impact your bottom line?
• Do you want to know how your organisation will look after a global reorganisation?

With automated organisational charts and "organisational modelling" planning, the economic impact of these scenarios on your business will be easy to predict. An automated organisational chart enables your company to quickly adapt to ever-changing business requirements and market conditions.

5. Compliance with Legislation Requirements

Compliance regulations demand that companies document accurate reporting structures, employee access privileges, the roles individuals play in critical business processes, and more. Organisations mitigate risk by validating compliance with government, industry and corporate regulations using accurate, company-wide organisational charts. With automated organisational charts you can maintain accurate, company-wide workforce compliance documentation and conduct compliance audits on a consistent basis.

Professional Organisational Charts

Creating a professional organisational chart can be done in a matter of minutes using org charting software solutions such as OrgPlus. To start creating your organisational charts today download an org chart tool now.